The successful candidate must have 10+ years of administrative experience, be detail oriented and have excellent organizational, oral, and written communications skills. Candidates must possess the ability to manage multiple projects with solid time management skills.
The ideal candidate will demonstrate the ability to work both independently and/or take direction from senior staff in a fast-paced, deadline driven office environment.
Required Experience
The successful candidate will have the following abilities to effectively thrive in this position:
- Must have at least 10+years experience in an administrative role
- High school diploma or equivalent required
- Proficiency in Microsoft Office, including Outlook, TEAMs, Word, Excel, and PowerPoint
- Experience with database management
- Willingness and capability to grasp and apply the use of new technologies specific to the firm quickly
Skills
- Knowledge of the Civil Engineering field a plus
- Proposal and client contract experience a plus
- Ability to perform a variety of administrative functions
- Strong work ethic, accountable, reliable, and punctual
- Must have excellent written and verbal communication skills as well as the ability to interact and communicate effectively with staff, leadership, vendors and clients
- Must be detail oriented and organized in performing tasks
- Computer literacy
- Have a positive disposition
- Exceptional interpersonal skills
- Must be able to handle multiple projects and complete assignments accurately and on time
Responsibilities
- Provide administrative support as needed throughout all departments and staff
- Writing and submitting proposals and contracts
- Assist with data entry, filing, and other projects
- Develop and distribute internal communications to staff
- Storing sensitive information correctly and with discretion
Benefits:
Vika is proud to offer a broad range of benefits including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401(k)
- Potential 401(k) Profit Sharing
- Flexible Spending Account
- Generous PTO including holidays, vacation, and sick leave
- Potential Bi-Annual Bonus
- Tuition Reimbursement
- Professional Development Support
- Advancement Opportunities
- Team-oriented Office Environment
For consideration, please submit your resume and cover letter via e-mail to Human Resources at moffatt@vika.com with Administrative Assistant in the subject line.
VIKA is an Equal Opportunity Employer and does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, physical or mental disability, veteran status, or any other characteristic protected by applicable law.
